Every job has it’s challenges. A big one for marketing, public relations, and communications professionals is the ability to keep track and manage a lot of different “plates” in the air. When I arrived at my current place of employment, I had a system for tracking projects, but I quickly learned I needed something a little more robust. It is a continual process, but above is the current rendition of what my project task list looks like.
Some quick notes about it:
- Even though Excel is more my forte, I’ve found that Microsoft Word seems to be the best for this type of format.
- I try to update this every day.
- It’s old school, but yes, I print it out. I then go through and highlight it (especially 3-4 things out of the last column that I absolutely want to accomplish during the day), and write all over it.
- It goes with me to meetings so, when people ask the status of a project or my work overall, I’m able to give specific updates including dates.
- This helps me see if a project is not moving forward and keeps me from forgetting about projects.
- The way the last column is worded is my newest “improvement.” It not only hints that I need to set a next actionable step, but it also asks whether what I’m waiting for is stalling me or if there are still things I could be doing.
How do you manage your projects? How do you keep yourself from letting anything fall through the cracks?